A memory stick with all conference material will be provided to delegates on arrival. All material should be sent to pdc2013 (at) iaaconferences.org by 8 April 2013 deadline (paper, poster, presentation).
Papers are due on April 8, 2013 07:59am (Arizona time zone, Mountain Standard Time, GMT/UTC - 7h). Authors with an approved abstract may login on the Conference website (with the same login and password used for the abstract submission) and upload their paper or they may send their paper by email to pdc2013 (at) iaaconferences.org
Revisions and corrections will be accepted within two weeks after the end of the conference. The format for papers is specified on the Paper Word Template (for Word format, pdf format and LaTex format) and is also available below.
For more information on LaTex format and to use the Acta Astronautica template, please visit:
Accepted papers (including poster papers) will be published in the official conference Proceedings CD. Selected peer-reviewed papers will be published in Acta Astronautica.
PDC 2013 Paper template
Planetary Defense Conference 2013
First author name(1), Co-author name(2), and Co-author name(3)
(1)(2)Affiliation, postal address, phone, email
(3)Affiliation, postal address, phone, email
Keywords: Maximum of six keywords separated by comma
This is the paper preparation template for the IAA PDC 2013 conference. Please note that you need to follow the format described in this note if your paper is to be considered for review.
It must contain the paper title, the author names, their corresponding affiliation, postal and e-mail addresses. The paper shall be prepared using the following format:
- Paper: standard A4 paper (21.0x29.7 cm)
- Margins: 2.54 cm (all sides)
- Title: 10 pt bold, Times New Roman, centered
- Author names: 10 pt bold, Times New Roman, centered
- Affiliation: 10 pt italic, Times New Roman, centered
- Abstract body: 10 pt, Times New Roman, justified with single line spacing
- Equations, figures, literature may be included with references in the body text
Paper must be written in English and should be submitted to the IAA as Microsoft Word files (.doc, .docx) or Adobe reader files (.pdf) within the deadline. All papers must be submitted online. It is recommended to proof read the paper before submission.
In order to allow reasonable quality printing, please avoid excessive compression when making your PDF file. Generally, image resolutions should be 300 dpi for greyscale and colour.
VERY IMPORTANT: EMBED ALL FONTS and ensure that the PDF's security setting is on 'NO SECURITY'.
If needed, author may use the Acta Astronautica template in LaTex format. Papers must be submitted in .pdf format online. For more information on LaTex format, please visit:
Please note that the presenting author of each accepted paper has to register to the conference.
“Copyright © 2013 International Academy of Astronautics. (No copyright is asserted in the United States under Title 17, US Code. The US Government has a royalty-free license to exercise all rights under the copyright claimed herein for Governmental Purposes. All other rights are reserved by the copyright owner).”
at the end of your paper.
Upon selection of a paper, authors will be asked to complete a “Conference Publishing Agreement” and to sign an IAA copyright for publication in Acta Astronautica journal.
Please write your text in good English (American or British usage is accepted, but not a mixture of these).
Subdivision - numbered sections
Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ...), 1.2, etc. (the abstract is not included in section numbering). Use this numbering also for internal cross-referencing: do not just refer to 'the text'. Any subsection may be given a brief heading. Each heading should appear on its own separate line.
State the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.
Material and methods
Provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described.
A Theory section should extend, not repeat, the background to the article already dealt with in the Introduction and lay the foundation for further work. In contrast, a Calculation section represents a practical development from a theoretical basis.
Results should be clear and concise.
This should explore the significance of the results of the work, not repeat them. A combined Results and Discussion section is often appropriate. Avoid extensive citations and discussion of published literature.
The main conclusions of the study may be presented in a short Conclusions section, which may stand alone or form a subsection of a Discussion or Results and Discussion section.
If there is more than one appendix, they should be identified as A, B, etc. Formulae and equations in appendices should be given separate numbering: Eq. (A.1), Eq. (A.2), etc.; in a subsequent appendix, Eq. (B.1) and so on. Similarly for tables and figures: Table A.1; Fig. A.1, etc.
Include in the manuscript a short (maximum 100 words) biography of each author, along with a passport-type photograph accompanying the other figures.
Essential title page information
• Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
• Author names and affiliations. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author.
• Corresponding author. Clearly indicate who will handle correspondence. Ensure that phone numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address. Contact details must be kept up to date by the corresponding author.
• Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.
A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.
Immediately after the abstract, provide a maximum of 6 keywords, using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, 'and', 'of'). Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.
Define abbreviations that are not standard in this field in a footnote to be placed on the first page of the article. Such abbreviations that are unavoidable in the abstract must be defined at their first mention there, as well as in the footnote. Ensure consistency of abbreviations throughout the article.
Collate acknowledgements in a separate section at the end of the article before the references and do not, therefore, include them on the title page, as a footnote to the title or otherwise. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.).
Symbols and Units
No ambiguities should arise with mathematical symbols. Greek letters and unusual symbols should be identified in the margin. Particular care should be exercised in identifying all symbols and in avoiding ambiguities. Distinction should be made between the number one and the letter l, and between zero and the letter O. Nomenclature (if any) should be treated as an Appendix, following any other Appendices. It should be presented in alphabetical order of symbols. If included, a footnote should be inserted in the first section where symbols are used, reading 'See Nomenclature at end of paper'.
Follow internationally accepted rules and conventions: use the international system of units (SI). If other quantities are mentioned, give their equivalent in SI.
Present simple formulae in the line of normal text where possible and use the solidus (/) instead of a horizontal line for small fractional terms, e.g., X/Y. In principle, variables are to be presented in italics. Powers of e are often more conveniently denoted by exp. Number consecutively any equations that have to be displayed separately from the text (if referred to explicitly in the text).
Number consecutively any equations that have to be displayed separately from the text (if referred to explicitly in the text). The numbers identifying the equations should be placed in parentheses to the right of the equation.
Footnotes should be used sparingly. Number them consecutively throughout the article, using superscript Arabic numbers. Many wordprocessors build footnotes into the text, and this feature may be used. Should this not be the case, indicate the position of footnotes in the text and present the footnotes themselves separately at the end of the article. Do not include footnotes in the Reference list.
Indicate each footnote in a table with a superscript lowercase letter.
• Make sure you use uniform lettering and sizing of your original artwork.
• Save text in illustrations as 'graphics' or enclose the font.
• Only use the following fonts in your illustrations: Arial, Courier, Times, Symbol.
• Number the illustrations according to their sequence in the text.
• Use a logical naming convention for your artwork files.
• Provide captions to illustrations separately.
• Produce images near to the desired size of the printed version.
• Submit each figure as a separate file.
Regardless of the application used, when your electronic artwork is finalised, please 'save as' or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below):
EPS: Vector drawings. Embed the font or save the text as 'graphics'.
TIFF: Color or grayscale photographs (halftones): always use a minimum of 300 dpi.
TIFF: Bitmapped line drawings: use a minimum of 1000 dpi.
TIFF: Combinations bitmapped line/half-tone (color or grayscale): a minimum of 500 dpi is required.
If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply 'as is'.
Please do not:
• Supply files that are optimised for screen use (e.g., GIF, BMP, PICT, WPG); the resolution is too low;
• Supply files that are too low in resolution;
• Submit graphics that are disproportionately large for the content.
Please make sure that artwork files are in an acceptable format (TIFF, EPS or MS Office files) and with the correct resolution.
Ensure that each illustration has a caption. Supply captions separately, not attached to the figure. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.
Number tables consecutively in accordance with their appearance in the text. Place footnotes to tables below the table body and indicate them with superscript lowercase letters. Avoid vertical rules. Be sparing in the use of tables and ensure that the data presented in tables do not duplicate results described elsewhere in the article.
Citation in text
Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either 'Unpublished results' or 'Personal communication'. Citation of a reference as 'in press' implies that the item has been accepted for publication.
As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given. Web references can be listed separately (e.g., after the reference list) under a different heading if desired, or can be included in the reference list.
References in a special issue
Please ensure that the words 'this issue' are added to any references in the list (and any citations in the text) to other articles in the same Special Issue.
Text: Indicate references by number(s) in square brackets in line with the text. The actual authors can be referred to, but the reference number(s) must always be given.
Example: '..... as demonstrated [3,6]. Barnaby and Jones  obtained a different result ....'
List: Number the references (numbers in square brackets) in the list in the order in which they appear in the text.
Reference to a journal publication:
 J. van der Geer, J.A.J. Hanraads, R.A. Lupton, The art of writing a scientific article, J. Sci. Commun. 163 (2010) 51–59.
Reference to a book:
 W. Strunk Jr., E.B. White, The Elements of Style, fourth ed., Longman, New York, 2000.
Reference to a chapter in an edited book:
 G.R. Mettam, L.B. Adams, How to prepare an electronic version of your article, in: B.S. Jones, R.Z. Smith (Eds.), Introduction to the Electronic Age, E-Publishing Inc., New York, 2009, pp. 281–304.
Journal abbreviations source
Journal names should be abbreviated according to
The following list will be useful during the final checking of an article prior to sending it to the Conference or journal for review. Please consult this Guide for Authors for further details of any item.
Ensure that the following items are present:
One author has been designated as the corresponding author with contact details:
• E-mail address
• Full postal address
• Phone numbers
All necessary files have been uploaded, and contain:
• All figure captions
• All tables (including title, description, footnotes)
• Manuscript has been 'spell-checked' and 'grammar-checked'
• References are in the correct format for this journal
• All references mentioned in the Reference list are cited in the text, and vice versa
• Permission has been obtained for use of copyrighted material from other sources (including the Web)
• Color figures are clearly marked as being intended for color reproduction on the Web (free of charge) and in print, or to be reproduced in color on the Web (free of charge) and in black-and-white in print
• If only color on the Web is required, black-and-white versions of the figures are also supplied for printing purposes
ABSTRACT - for initial selection
Please see abstract template available online.
- up to 4 pages giving fuller coverage of the subject matter as provided in the presentation to the conference.
All conference attendees submitting an acceptable abstract, including those selected for presentation, are requested to prepare a poster for presentation at the 2013 IAA Planetary Defence Conference. Those submitting a poster are requested to confirm that they will be using this poster option so that appropriate space can be allocated at the event.
Local poster printing (at NAU in Flagstaff):
The cost is 35 Euros per poster. No black/dark backgrounds are allowed.
Posters are to be no bigger than 36 inches x 36 inches (0.9 m x 0.9 m).
Posters should be sent in Powerpoint or PDF format to ed.anderson (at) nau.edu with the subject line "PDC poster."
The deadline for submitting posters for this local printing option is 7:59 am on Monday, April 8 (Arizona time zone, Mountain Standard Time, GMT/UTC - 7h).
We will hang your poster for you by the first day of the conference.
Abstracts were solicited in the following areas:
- Planetary Defense – Recent Progress & Plans
- NEO Discovery
- NEO Characterization
- Mitigation Techniques & Missions
- Impact Effects that Inform Warning, Mitigation & Costs
- Consequence Management & Education
Technical paper abstracts (500 to 1000 words in length) in the areas described above or related to planetary defense were accepted electronically through the conference website with the Abstract Word Template beginning September 1st, 2012. Please be sure to designate the topic area your paper addresses (see topics listed above). The deadline for receipt of abstracts was January 18, 2013. Letters of official acceptance have been mailed on 1st February, 2013.